Executive Assistant

Reports to: Loenbro Executive FLSA Classification: Non-Exempt About Loenbro Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary We are seeking an Executive Assistant that serves as a strategic partner and force multiplier, enabling focus on the company's highest operations priorities. This role requires exceptional judgement, discretion, and the ability to anticipate needs, synthesize information, and drive follow-through across a complex organization. The ideal candidate operates with urgency, clarity, and confidence, acting as an extension of the Executive in managing time, travel, communication, preparation and coordination of critical initiatives.

Own and optimize the Executive's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures preparedness for all meetings, travel and reviews.

Act as an extension of the Executive in managing communications, including email triage, drafting executive-level responses, and translating inputs into actions.

Prepare the Executive for internal and external engagements through concise briefings, re-reads, KPI insights, and meeting materials that highlight risks, decisions and priorities.

Coordinate end-to-end travel, site visits and executive logistics, ensuring readiness, compliance and effective engagement with teams and customers.

Drive coordination across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.

Track progress, risks and dependencies across key operational and strategic initiatives, ensuring visibility and follow-through without decision authority.

Anticipate issues and opportunities by monitoring relationships, personnel dynamics, and emerging risks; proactively surface recommendations and required actions.

Other duties may be assigned as needed to support business operations.

Minimum Qualifications Required:

5+ years experience within an Executive Assistant role supporting a C-suite level exec

Advanced organizational and time management skills with the ability to manage competing priorities seamlessly.

Polished, professional presence with sound judgement and maturity.

Preferred:

Industry experience is preferred.

Bachelor's or Master's degree preferred

Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Indoor office setting with controlled temperature.

Potential visits to outdoor industrial sites with exposure to weather extremes.

Potential exposure to noise, dust, chemicals, or other environmental factors.

Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

Medical, dental, and vision insurance

401(k) retirement plan with company match

Paid time off (PTO) and holiday pay

Life and disability insurance

Professional development and training opportunities

Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

L iving with Integrity

A cting with Urgency

Loenbro is an Equal Opportunity Employer

$100,000 - $120,000 USD

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