Student Events Coordinator

As a student events coordinator, you’ll work to prepare exciting activations for prospective and current students that reflect the university’s mission — to prepare talented students for creative professions through engaged teaching and learning in a positively oriented university environment. This includes Pre-Bee, Move-in and Welcome Week, Family & Alumni Weekend, Masquerade Ball, SCAD Color Run, Squads Socials, Fête de Lacoste, and all other student-facing events hosted by the office of student involvement, SCAD Squads, and study abroad

Reporting to the director of involvement events, you’ll:

• Handle multiple events simultaneously throughout the calendar year; develop creative and unique concepts, ideas, and décor models to present them for approval; and create project plans, production timelines, and budgets
• Regularly meet with the director to provide updates on all previous and upcoming assigned student events
• Maintain photo archives, inventory, and organization of event supplies
• Lead event meetings with all necessary participants, communicate and uphold SCAD standards and expectations with clients, and coordinate marketing and public relations efforts with internal departments to promote events
• Collects RFPs, quotes, and estimates from vendors

As a coordinator, you’ll:

• Oversee all print, visual media, social media and web-related requests for assigned events
• Collaborate with SCAD physical resources to coordinate services (i.e., space reservations, housekeeping, grounds, and transportation and security)
• Work with various city departments to request Savannah police as needed, ensure compliance with all city ordinances, and submit applications for required permitting and temporary licensing for events
• Develop and source ideas for event gifts and giveaways
• Coordinate, recruit, and manage event volunteers

Additionally, you’ll:

• Source, order, and install event floral décor
• Research and reserve entertainment
• Serve as a host to positively represent SCAD at all events
• Promptly complete all financial documentation (i.e., purchase requisitions, vendor classification forms, and cost summary reports)
• Project and compile costs to maintain accurate budgets

Highly motivated, positive, and flexible candidates will demonstrate:

• Excellent organizational, communication, and time management skills
• An ability to work in fast-paced environments
• Comfort managing several tasks simultaneously
• Self-starting capabilities

Minimum qualifications:

• Bachelor's degree
• Experience in events and conference coordination and project management with solution-based thinking
• Vendor management experience
• Strong knowledge of Microsoft Word programs
• Ability to work weekends and evenings

Certificates, licenses, and registrations:

• Valid driver’s license
• Access to a reliable vehicle

Travel required:

• 10–20%

Work hours:

The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.