Admin Assistant

Job Description

The Administrative Assistant supports the Land Resources team by reviewing, processing, and maintaining critical land-related documentation. This role is responsible for ensuring land rights agreements, easements, permits, licenses, and other property-related records are accurate, complete, and properly organized.

Day-to-Day Responsibilities:

Review and process land rights agreements, easements, licenses, permits, and other legal or property-related documents.

Coordinate with internal departments such as Legal, Engineering, Environmental, Real Estate, and Project Management to gather information and ensure documentation is complete and compliant.

Maintain organized electronic and physical filing systems for land records and project documentation.

Track document status, approvals, renewals, and deadlines to ensure timely completion of agreements.

Prepare correspondence, reports, spreadsheets, and presentations for the Land Resources team.

Skills and Requirements

3+ years of admin experience Computer savvy Process driven Legal documentation Client facing experience background in land rights property records legal documentation From a utility / construction / architecture company Oracle experience

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].